Unitarian Univeralists of Clearwater

Board of Directors Meeting Minutes

Wednesday, August 20, 2008

Attending: Sue Boone, Catherine Conover, Dotti Doyle, Susan Hegner, Carol

Heichel, Carl Krave, Joe Myers, Millie Rochester, Sylvia Scott,

Joann Shrewsbury, Bill Snell, Linda Stoller, Roberta Watson

Guests: Susan Golden, Ed Kramer, Pat McGivern, Bill Norsworthy

Absent: Abhi Janamanchi, Dick Rolfes, Nancy Warner

Call to Order: Susan Hegner, Chair called the meeting to order 7:00 PM

Opening Words: Millie Rochester

Welcome: Susan Hegner welcomed Sylva Scott, Trustee serving in place of

Al Weaver

Review of Agenda: The agenda was reviewed and amended.

Review of Minutes: Minutes for July, 2008 were amended and approved.

Treasurer’s Report: Ed Kramer reported for Dick Rolfes. The Treasurer’s report was

approved. Carl Krave requested that in future cash flow projections

be provided to board members.

Finance Committee: Ed Kramer reported on the current situation. Cash flow is

a continuing problem. Membership growth has to be a number one

priority in the coming months. The finance committee also

recommends that we consider obtaining a $25,000 line of credit and

using Miracle Sunday later in the church year to repay the loan.

ACTION ITEMS:

Motion by Roberta Watson, that the Finance Committee investigate a line of credit and report

back to the Board next month. Approved unanimously.

Motion by Dotti Doyle to approve Hal Sparks to serve as Board appointed member of

Ministerial Committee and Eric Jaeger to chair Usher Committee. Approved unanimously.

Motion by Roberta Watson to authorize Dotti Doyle and the Ad Hoc Committee on the Manse

to research the use of the manse for the Oxford House Project. Approved unanimously.

Motion by Roberta Watson to authorize the Social Justice committee to use a UUC phone

bank to support Vote No On 2. Approved Unanimously.

INFORMATION ITEMS:

§ As of July, 2008 there were 275 pledging members

§ Susan Hegner encouraged Board members to be proactive and purposeful about membership growth and retention.

§ Karen Castle Licensed Acupuncture Physician, requested rental space for Holotropic Breathwork. Sue Boone will research policy to determine if Board approval is required for rental.

§ Vote NO On 2. Linda Stoller for Social Justice reported. They would like to set up phone banking from the church. (See action item on previous page).

§ Board Ad Hoc Committee on the Manse: Proposed researching Oxford House which has transitional houses for recovery for residential use. Each house accommodates 6-8 women. UUWF has some money to help women. It should be relatively inexpensive to have three bedrooms to accommodate 6 women.

§ Millie Rochester’s reported that the R.E. Handbook was revised and teacher training was successful. Millie brought the suggestion that the children be part of worship service weekly. She will discuss with parents and Sunday Services Committee and report back.

§ The Staff will be addressing church security in the event of any emergency.

§ Susan Golden reported on Universal Music Day: She is working with Charlene Carnes and the Art Committee and has volunteers signed to assist. Universal Music Day is scheduled for October 11^th.

§ There was discussion of procedures for calendar assignments. Susan Hegner will look into procedures and report back.

Close: Meeting adjourned 9:20 PM

Respectfully Submitted,

Catherine Conover

Secretary