Unitarian Univeralists of Clearwater

Board of Directors Meeting Minutes

Wednesday, November 19, 2008

 

Attending:          Sue Boone, Catherine Conover, Dotti Doyle, Susan Hegner,

                              Abhi Janamanchi, Carl Krave, Joe Myers, Millie Rochester,

                              Dick Rolfes, Sylvia Scott, Joann Shrewsbury, Bill Snell,

                              Linda Stoller, Nancy Warner, Roberta Watson

 

Guests:                                 Bill Norsworthy, Ellen Morgan

 

Absent:                                 Carol Heichel

 

Call to Order:                      Susan Hegner, Chair, called the meeting to order 7:00 PM

 

Opening Words:                      Rev. Millie Rochester     

 

Review of Agenda:             The agenda was reviewed and amended.

 

Review of Minutes:            Minutes for October 2008 were approved as read.

 

Treasurer’s Report:            The Treasurer’s report was approved unanimously.

Pledge income for November 2007 was $29,000.

Pledge income for November 2008 to date is $9,300.

                                               

ACTION ITEMS:

Bill Norsworthy reported on the Above and Beyond award winner. Nominee for this month is Carl Hansen. Pat St. Clair has replaced Florence Cohan-Austin as committee member.

 

Motion by Catherine Conover to approve the recommendation of Carl Hansen as Above and Beyond winner for the month of December. Seconded, approved unanimously.

 

Review of Board Covenant of 2006. Bring feedback for December Board meeting.

 

Committee on the Manse: Draft of the proposed lease with Clear Water Zen Meditation Group was distributed to the Board. Rent will be $1000 per month. Initially we will have to spend some money to bring the building up to code. The building will be known as the Clear Water Zen Center. The committee needs one more meeting before finalizing the lease. The move-in date is anticipated to be December 1.

 

Motion by Roberta Watson to authorize Dotti Doyle to contract with the Industrial Fire and Safety Company to conduct semi-annual inspections and provide estimate on possible further work. Seconded and approved unanimously.

 

Motion by Roberta Watson to approve the lease between UUC and Clear Water Zen Meditation Group subject to such changes as the president deems appropriate. Seconded and approved unanimously.

 

Motion by Sue Boone to approve Sylvia Scott as Board representative to the Committee on Ministry for renewal of the ministers’ contracts. Seconded and approved unanimously.

 

Calendar conflict issues. It was suggested that the Executive Committee develop a priority list of particular types of events: i.e. fundraising, rental, social, etc.     

 

INFORMATION ITEMS:

 

Rev. Millie Rochester amended her previously distributed report.

§         Average RE attendance last year was 40. Average attendance for first three months of this year was 55.

§         We need more advisors for middle school and Youth.

§         Coping with Loss has registered 15 participants, the maximum number.

§         Working on winter holiday service for December 21st

Millie was complimented on her work with RE.

 

Rev Abhi Janamanchi’s report was distributed.

§         Preparing for anniversary of the murders. There will not be a memorial service. Rather in worship service there will be an acknowledgement of the anniversary.

§         He’ll be going to Seattle Dec 10-12 to be part of an Excellence in Ministry Conference.

§         Fred Seidl and Abhi met with Frank Wells regarding setting specific goals. Frank had a very positive response.

Stewardship Campaign: Bill Snell, Chair, passed out draft of plans. Team recruitment is going well. Still needs theme or logo.              

§         Stewardship Event Feb 28th

§         Stewardship Sunday March 8th will feature district choirs.

 

Miracle Sunday was reported by Joanne Shrewsbury, chair. Report of meetings was distributed. Miracle Sunday will be reserved for a financial emergency. Any special appeal should be after stewardship.

 

Church Security and Safety reported by Sue Boone. All the lights in the entryway are now working.

 

UUA salary report passed out for information.

 

Other leaders have been invited to the Board/Finance Committee Retreat. Expect about 30 people.

 

Growth Research Group. Ken Hurto researching what our appeal is and why people keep coming back: Book recommended “Purpose Driven Church”.

 

Auction Update: Three co-chairs for committee. Date is Saturday, February 7th. ASAP will be the recipient of a portion of receipts.

 

Close:                                   Meeting adjourned 9:10 PM

 

Respectfully Submitted,

 

 

Catherine Conover

Secretary